HR & Payroll
Employee management, attendance tracking, payslips, and contract management for hotel staff.
Try It Free →Manage your entire hotel workforce — from recruitment and onboarding to payroll and performance reviews — in one integrated HR system built for hospitality shift work.
Core Features
Employee Profiles
Centralised employee records with documents, contracts, skills, and history.
Attendance and Shifts
Track clock-in and clock-out, manage rotating shifts, and handle overtime automatically.
Payroll Processing
Calculate payslips with allowances, deductions, and tax withholding each month.
Contract Management
Store and manage employment contracts with renewal alerts and version history.
Leave Management
Employee self-service leave requests with manager approval workflows.
HR Reports
Headcount, turnover, payroll cost, and department staffing reports.
How It Works
- Add Employees — Create employee profiles with department, job position, and contract details.
- Set Up Shifts — Define shift patterns for front desk, housekeeping, F&B, and other departments.
- Track Attendance — Staff clock in via kiosk, mobile, or RFID — data feeds directly into payroll.
- Process Leave — Employees submit leave requests; managers approve from desktop or mobile.
- Run Payroll — Generate payslips automatically based on attendance, leaves, and salary rules.
- Review HR Analytics — Monitor turnover, absenteeism, and payroll costs by department each period.
Key Benefits
✓ Automated payslip generation
✓ Shift scheduling made easy
✓ Self-service leave requests
✓ Contract renewal reminders
✓ Integrated with attendance
✓ Compliance-ready reporting
Ready to Get Started?
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Front Desk Reservations Housekeeping Restaurant & POS Accounting Inventory PurchasingFrequently Asked Questions
How does shift scheduling work for 24/7 hotel operations?
The scheduling module supports rotating shifts, fixed shifts, and split shifts across all departments. For round-the-clock operations like front desk and security you configure morning, afternoon, and night shifts. The system tracks staffing per shift, flags coverage gaps, and alerts supervisors when a shift is understaffed.
Can staff clock in from different locations around the hotel?
Yes. Attendance is recorded through a browser on any device, a shared kiosk at each department entrance, or RFID card readers if integrated. Each clock-in records the time, device, and location. Late arrivals, early departures, and absences are flagged automatically for the supervisor.
How is overtime calculated for hospitality workers?
Overtime rules are configured per employment contract and follow local labour regulations. Hours beyond the daily or weekly threshold are flagged as overtime and paid at the configured multiplier — typically 1.5 times or double time. The system calculates overtime from attendance data and includes it on the payslip with a full breakdown.
What leave types can be configured for hotel staff?
Leave types are fully configurable: annual leave, sick leave, emergency leave, public holiday entitlement, maternity and paternity leave, and unpaid leave. Each type has its own accrual rules, maximum carry-over, and approval workflow. Managers approve or reject requests online and approved leave blocks automatically on the schedule.
How does payroll handle staff who work on public holidays?
Public holidays are entered in the system calendar. When an employee works on a public holiday the system identifies this from attendance data and applies the correct pay rate — typically double or two-and-a-half times the normal rate. Holiday work appears as a separate payslip line for transparency and compliance.
Can employees view their own payslips and leave balances?
Yes. Through the self-service portal each employee views current and past payslips, checks remaining leave balances, submits leave requests, and reviews their attendance record. This reduces HR administration and gives staff full pay transparency without visiting the HR office.
How do we manage contracts for part-time, casual, and full-time staff?
Each contract type has its own working hours, salary structure, leave entitlements, and payroll rules. Part-time contracts calculate pro-rata entitlements automatically. Casual staff are paid on hours worked. Contract expiry dates trigger renewal alerts to HR managers so no one is left on an expired contract.
What compliance documents are tracked in the employee profile?
Each profile stores employment contracts, ID copies, work permits and visas, food handler certificates, first aid certifications, and other HR documents. Expiry dates are tracked and the system sends renewal alerts to HR when a work permit or certification approaches its expiry date.