Accounting
Automated night audit, multi-currency billing and full financial reporting built for hotel operations.
Try it Free →Hotel accounting goes beyond a standard ledger. This module handles the night audit, tax configurations, OTA reconciliation, and USALI-formatted reports that hotel owners and investors expect.
Key Features
Night Audit Automation
Room revenue posts to every open folio automatically at midnight — no manual steps.
Multi-Tax Configuration
Configure VAT, city tax, and service charge per revenue category with inclusive or exclusive settings.
Corporate Billing
Bill corporate accounts and travel agents directly with monthly statement generation.
Multi-Currency
Accept foreign currency payments with automatic conversion to the hotel base currency.
Hotel Chart of Accounts
USALI-aligned account codes for rooms, F&B, spa, overheads, and balance sheet.
OTA Reconciliation
Record gross revenue and OTA commission separately for accurate RevPAR reporting.
How It Works
- Night Audit Runs — scheduled job posts room charges to all open folios automatically.
- Taxes Calculated — VAT, city tax, and service charge applied per configured revenue rules.
- Folios Updated — every active folio shows the current night's room charge as a line item.
- Reports Generated — daily revenue summary, occupancy, and departmental P&L produced automatically.
- Corporate Invoices — folios billed to corporate accounts or travel agents at checkout.
- Month-end Close — consolidated financials ready for owner reporting in USALI format.
Key Benefits
✓ Zero manual night audit
✓ Correct tax calculation
✓ Corporate credit billing
✓ Multi-currency support
✓ USALI-compliant reports
✓ OTA commission tracking
Close the books with confidence
Log in to explore the accounting module and automate your hotel's nightly financial close.
Demo login: username: demo password: demo
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Front Desk Reservations Housekeeping Restaurant & POS HR & Payroll Inventory PurchasingFrequently Asked Questions
What is a hotel night audit and how does the system automate it?
The night audit is the end-of-day process that posts room revenue and taxes to every open folio, verifies all transactions balance, and closes the accounting day. In this system the night audit runs automatically at midnight — or any configured time — posting room charges, updating open folios, generating the daily revenue summary, and opening the next accounting day without manual steps.
How does the system handle VAT, city tax, and service charge simultaneously?
Each revenue category has its own tax configuration. Room revenue might attract 10% VAT plus 5% city tax; food and beverage might attract only VAT. Service charges are set as a percentage of the subtotal and configured as inclusive or exclusive. All applicable taxes calculate automatically based on revenue type and billing country.
Can we bill corporate accounts and travel agents separately from guests?
Yes. Corporate accounts and travel agents are set up as billing partners with their own credit limits and invoice formats. At check-out a folio is billed directly to the corporate account or travel agent. Monthly statements are generated automatically and sent by email on the configured date.
How does multi-currency work for international guests?
When a guest pays in a foreign currency the system applies the configured exchange rate and records the payment in both the guest currency and the hotel base currency. All financial reports consolidate in the base currency, with foreign currency transactions shown separately for audit and compliance.
What chart of accounts structure does the system use?
The hotel chart of accounts follows the Uniform System of Accounts for the Lodging Industry (USALI) with separate codes for rooms revenue, food and beverage, spa, other operated departments, undistributed overheads, and balance sheet accounts. This is the format that hotel owners, investors, and management companies expect.
How do we reconcile OTA payments where the agent pays net rate?
When an OTA pays the net rate after deducting their commission, the system records the full gross amount as rooms revenue, the commission as a distribution cost, and the net cash received. This gives an accurate picture of total revenue before distribution costs, which is critical for accurate RevPAR reporting.
Can the system produce a departmental profit and loss report?
Yes. The departmental P&L report segments revenue and cost by rooms, food and beverage, spa, and other departments. It shows departmental revenue, direct costs, departmental profit, undistributed overheads, and net operating income. This format aligns with USALI and is suitable for sharing with hotel owners and investors.
How are advance deposits handled in the accounting system?
Advance deposits received before check-in are recorded as a liability — deferred revenue — not as income. The liability converts to revenue when the guest checks in and the room nights are consumed. Forfeited non-refundable deposits transfer to a revenue account at cancellation. This ensures financial statements comply with accrual accounting standards.